SIAP SIAGA - Admin Assistant (Consultant Position)

SIAP SIAGA - Admin Assistant (Consultant Position)

Project Overview and Role:

SIAP SIAGA-the Australia and Indonesia Partnership in Disaster Risk Management is a five-year program implemented from 2019 to 2024, financed by the Government of Australia, the Department of Foreign Affairs and Trade (DFAT) and managed by Palladium. The goal of the SIAP SIAGA program is to strengthen Indonesia’s management of disaster risk, and support engagement between Australia and Indonesia on humanitarian affairs and disaster risk management in the region. The outcomes of this investment have both a domestic focus on improving the disaster management system to build national preparedness and deliver disaster management services at the subnational level, and a regional focus to support improvements in disaster management and humanitarian preparedness and response in the Indo-Pacific.
To achieve its outcomes and goal, the SIAP SIAGA seeks to produce the following intermediate outcomes:
Improved coherence of the disaster management system, including workflows and decision-making processes.
Intergovernmental clarity on ways of working and protocols are improved to support effective disaster management at all levels of governments and in communities.
Improve quality of information and analysis for targeted communication within government and with the public at large.
The SIAP SIAGA program is implemented at the regional, national and sub-national levels through collaboration mainly with the National Disaster Management Authority of Indonesia (BNPB) and other government ministries such as the Ministry of Home Affairs, the Ministry of Social Affairs, the National Development Planning Board, the Ministry of Foreign Affairs, sub-national disaster management authorities and other local government agencies as well as with civil society organizations, and other donor agencies. In addition to the work at national levels and with the wider region the SIAP SIAGA program operates across several provinces in Indonesia, where its work includes a significant focus on understanding and improving the intensity and quality of gender and inclusion mainstreaming in disaster management. The target provinces of the program include East Java, Bali, Nusa Tenggara Barat, and Nusa Tenggara Timur.

Primary Duties and Responsibilities:

In general, this position is expected to:

• Carry out administrative functions requested by National Team to support regular activities implementation such as workshops, seminars, FGDs, and meetings.
• Provide support broad variety of administrative and substantive tasks for the National Program Leads, including:
  
  • calendar of appointments, travel plans, itineraries
  • maintaining, and keeping all program documents and reference materials up to date and filed
  • procurement of consultants and consulting firm
  • consultant recruitment and invoice claim administration.
• Support for translation of key program documents.
• Prepare activities advance request for program activities in close coordination with Program Officer
• Work closely with colleagues from the Operations and Program teams to ensure that activity arrangements are prepared in timely and in compliance with Palladium and DFAT regulations and policies.
• Collaborate closely with the finance, administration and HRM team under supervision of Operations Head.
• Manage travel, accommodation bookings and transport by communicating with operation unit.
• Review grantee financial report coordinating with grant coordinator and review budget settlement report coordinating with finance team.
• Other tasks as requested and agreed with the National Program Lead and Operation lead.

Required Qualifications:

• Indonesian National, based in Jakarta (no relocation will be provided).
• Diploma or bachelor’s degree in economics and relevant field
• Minimum 5 years’ experience in supporting team or assistant to leadership.
• Ability to use English and Indonesian as working languages.
• High level proficiency in Word, Excel, PowerPoint, and web browsers Fluent in Bahasa Indonesia and English (preferable).
• Ability to work with people from diverse backgrounds and perspectives, and a professional commitment to promote a culture of gender equality and social inclusion.

Company Overview:

About Palladium - Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the worlds most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, peoples lives.

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.

Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

The vacancy closed on Sunday, 25 May 2024.
Women and People with Disabilities are encourage to apply