Office Assistant/Messenger

Job Brief

Location Jakarta, Indonesia

Ad Title Office Assistant/Messenger
Program Background The SKALA Program is a significant Australian investment designed to help Indonesia address regional disparities in development. SKALA will contribute to this objective by strengthening selected elements of Indonesia’s large and complex decentralised government system responsible for the delivery of basic services (Layanan Dasar). The SKALA Program’s core approach is to facilitate better collaboration (Kolaborasi) between Indonesian government stakeholders, at national and subnational levels, to help realise synergies (Sinergi) that will trigger improved service delivery. Moreover, SKALA will build on, and take to scale, the successes and learning from Australia’s previous 19 years of support to Indonesia’s decentralised government system. The SKALA Program is to be implemented through the following three pillars:

• Pillar 1: Stronger national level enabling environment for sub-national service delivery
• Pillar 2: Better sub-national governance for service delivery
• Pillar 3: Greater participation, representation and influence for women, people with disabilities and vulnerable groups

SKALA is implemented at the national level with an office in Jakarta and at the subnational level with offices in Aceh, Nusa Tenggara Barat, Nusa Tenggara Timur, Maluku, Gorontalo, Kalimantan Utara, Tanah Papua. In addition to the 3 pillars, SKALA works across 4 general themes of Public Financial Management, Minimum Service Standards, Data and Analysis and GEDSI.
About DT Global

DT Global is shaping a future where sustainable development and innovation empower individuals, communities, and nations. We work in partnership with local stakeholders to foster inclusive prosperity, social equity, and environmental stewardship. Our global team of 2,500 staff and experts work in over 90 countries to solve complex problems in the peacebuilding, governance, economic development, environment, and human development sectors. With a track record of technical excellence and more than 60 years of international development experience and relationships, we deliver innovative solutions that transform lives.

For more information, please see www.dt-global.com

The Role
Under direct supervision of Office & WHS Manager, this position performs basic administrative duties which includes keeping the office premises clean and tidy, lifting and moving of office items (equipment, furniture, storage boxes), collecting and distributing mails/couriers, photocopying documents, collection and delivery of documents, greeting and assisting visitors, and preparing and serving tea/coffee.
Click on the link or copy paste it to access the full Terms of Reference for this position: http://tinyurl.com/4ctmmva9
About You Specific Responsibilities The key roles and responsibilities of the position are to provide the following:

• Daily cleaning of office furniture and premises.
• Keeping the office premises tidy.
• Lifting and moving of office items (equipment, furniture, storage boxes etc).
• Photocopying of documents, as needed.
• Providing information, greeting people entering the office and directing individuals to their correct destination.
• Coordinating the maintenance and repair of office equipment.
• Purchase and collect small value supplies and refreshment items, as needed.
• Collecting and distributing official letters and other documents, as needed.
• Opening and sorting mails including collecting and distributing couriers or parcels.
• Preparing and serving tea/coffee.

Other Duties

• Comply with DFAT, DT Global and SKALA policies on gender, disability, fraud and anticorruption, child protection, PSEAH and the environment.
• Ensure compliance and adherence to various operational policies, guidelines and manuals issued by DT Global and SKALA
• Proactively identify and report risks and manage risks within your level of accountability.
• Undertake other duties as required by the Program.

Job Requirements

• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
• Work may require long, and flexible hours as needed. Travel is based on need.

Relationship Management

• The Office Assistant/Messenger will work closely and effectively with a range of stakeholders, including all other Program staff and other external parties.

Selection Criteria

Essential

• High School diploma or equivalent.
• Minimum 2 years of experience as office assistant.
• Ability to work under limited supervision.
• Able to work outside office hours or during weekend when needed.

Preferable

• Basic communications skills in English.
• Female candidates are highly encourages to apply.
• Experience working in International environment.

Remuneration
Successful Indonesian nationals will be engaged under a national contract in IDR and will be subject to Indonesian employment regulations and tax obligations.
HOW TO APPLY
Click the Apply Now button.
Please submit
1) Your CV
2) A cover letter addressing the essential selection criteria (maximum 2 pages)

APPLICATIONS CLOSE – February 14th 2024, 5 pm Jakarta Time.

Should this role be of interest, we encourage you to apply as soon as possible. Kindly note only shortlisted applicants will be contacted.
DT Global is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. We are committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), and bribery prevention. DT Global is an equal opportunity employer and we encourage women, men, people with diverse backgrounds and people living with disabilities to apply. This program is funded by the Australian Government and Managed by DT Global.