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Administration Officer - Youth-Powered Democracy in Southeast Asia

Open Society Foundations | Jakarta | ID

Info Terbaru Seputar Pekerjaan dari Perusahaan Open Society Foundations sebagai posisi Administration Officer - Youth-Powered Democracy in Southeast Asia. Jika Lowongan Kerja Sales di Jakarta ini sesuai dengan kriteria anda silahkan langsung mengirimkan lamaran / CV Terbaru anda melalui situs loker terkini dan terupdate Lokerindo.ID

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Manage a wide range of administrative and executive support tasks including events management and logistics support ...

Administration Officer - Youth-Powered Democracy in Southeast Asia. Jakarta. Posting Date: 05/15/2024. Deadline: 06/05/2024 Administration Officer Role Title Administration Officer Grade Level Level D, Grade 8 Contract Type Eight years duration. Reporting To Director, Youth Powered Democracy in South East Asia Location* Bangkok Jakarta Kuala Lumpur Seoul
  • Ideally candidates should have the right to work in the specific location/s; however, strong candidates who do not meet this requirement may also be considered
Key Responsibilities As an Administration Officer, you will:
  • Manage a wide range of administrative and executive support tasks, including events management and logistics support.
  • Provide administrative support to the program team’s implementation of its strategy. This includes support in grant making processes.
  • Support Director of Programs with administrative functions, including coordinating schedules, planning complex stakeholder meetings/events, and researching/arranging logistics.
  • Serve as a critical communications liaison between the program and the OSF Network as a whole, exercising considerable discretion and working under limited supervision.
  • Generate and prepare a variety of materials in advance of routine and special engagements, preparing briefing materials, meeting agendas and logistics notes, presentations, and reports as needed.
  • Take notes in meetings and supports project management as required.
Person Specification Qualifications Essential:
  • Educated to a degree-level (or equivalent).
Experience Essential:
  • Multiple years of prior experience in providing executive support services and event planning supporting senior leaders in Southeast Asia.
  • Proven experience in collaborating, engaging and supporting multi-country stakeholders.
Desirable:
  • Experience working at an NGO, government agency, or research institution focused on politics, governance, public policy, human rights, or socioeconomic development in Southeast Asia would be an asset.
  • Experience in supporting roles in program/project management and/or grant making would be an asset.
Competencies Functional Competencies:
  • Excellent writing and communication skills with the ability to express ideas, request actions, and/or formulate plans or policies.
  • Ability to effectively plan, organize, and prioritize activities to efficiently meet objectives (within a complex and multi-geography environment).
  • Ability to manage, analyse data and draw insights for managers.
  • Proficiency in office software and technology (e.g., MS Office Suite).
  • Attention to detail and problem-solving skills.
  • Professional discretion and judgement in dealing with confidential information.
Personal Competencies:
  • Commitment to listening and working with humility; ways of working that are respectful to all people; and that support space and voice for all diverse perspectives in our workplace.
  • Demonstrates commitment to OSF’s core values of humility, commitment, collaboration, respect, inclusivity, and integrity.
  • Willingness to adjust working hours to include calls and discussions with colleagues and vendors located in various geographic regions.
  • Commitment to continuous learning and growth in the areas of diversity, equity, inclusion, antiracism and social justice.
  • Managing Change - Ability and skill to demonstrate a change mindset as well as plan, execute and monitor activities during times of change whilst keeping performance levels up.
  • Able to build consensus with diverse audiences/stakeholders.
  • Possesses cultural sensitivity to work respectfully and effectively in different settings.
Languages:
  • An excellent knowledge of English (or other language) and proficiency of a Southeast Asian language, preferably Thai.
  • Proficiency in additional Southeast Asian language would be an asset.
Competitive rates of pay apply. Open Society Foundations is committed to advancing diversity, equity and inclusion, and to building a diverse staff that reflects the movements, issues and communities that our mission serves. Candidates from all underrepresented backgrounds, identities and communities are encouraged to apply. We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.

Informasi Tambahan :

  • Perusahaan : Open Society Foundations
  • Posisi : Administration Officer - Youth-Powered Democracy in Southeast Asia
  • Lokasi : Jakarta
  • Negara : ID

Cara Mengirimkan Lamaran :

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Tanggal Tayang : 16-05-2024

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