Director of Finance and Operations - Indonesia

Location: Jakarta, Indonesia

Position Category: Local hire, paid in country

Posting Date: 05/13/2024

Deadline Date: Open until the position is filled.

JSI Research and Training Institute, Inc (JSI) is an international NGO dedicated to providing high quality technical and managerial assistance to public health programs throughout the United States and the world, is currently recruiting for a Director of Finance & Operations (DFO) for the anticipated USAID Health System Strengthening (HSS) Flagship project in Indonesia. Building on USAID investments, the HSS Flagship scope will focus on improving accountability, health system performance, and health outcomes (especially for Maternal and Child Health, Tuberculosis, HIV, and Global Health Security) based on performance-based and sustainable health financing, a strengthened health information system, resilient human resources for health, integrated care models, and a strong evidence-to-policy pathway. The upcoming USAID HSS Flagship project in Indonesia is a five-year, $25-$50M dollar activity.

The Director of Finance & Operations (DFO) will be responsible for the financial, contractual, and operations management of the project. Management functions include oversight of project finances (accounting, budget management, reporting), subaward and subcontract management, procurement, and logistics management including travel, and equipment. The Director of Finance & Operations (DFO) will be supervised by the Chief of Party/Project Director with an indirect reporting line to the headquarters-based finance and operations team. The DFO will supervise the project finance and operations staff.

This position will be based in Jakarta.

• Oversee the financial, contractual, and operational management of the award in compliance with JSI policies and procedures, donor and Government of Indonesian regulations
  
• Engage with the Chief of Party to ensure coordinated support across logistics, procurement, human resources, and information technology functions. Identify areas for optimization for operations to improve efficiencies in program implementation;
  
• Coordinate with the Chief of Party to ensure project compliance with local statutory, tax, and labor requirements. Support in-country audits as required
  
• Support the Chief of Party/Project Director with regular and ad-hoc project reporting/budget preparation/activity requests
  
• Coordinate with headquarters-based centralized F&O team to oversee project procurement needs and logistical support
  
• Lead the development and monitoring of project budgets, including financial forecasts, expenditure tracking, and review of all invoices
  
• Approve monthly project financial reports and tools (including budget tracking, obligation tracking, financial accounts, accruals reports, donor reports) and ensure timely submission to the JSI/US or donor
  
• In coordination with the country accounting team, approve project expenditures (Quickbooks), facilitate month end project reporting to the US; ensure the complete documentation and accountability of all financial transactions in accordance with JSI policies.
  
• Manages the financial and administrative aspects of all sub-agreements under the award/project, supporting and monitoring local sub-recipients to ensure sound financial management, operations, and compliance; contribute to capacity building of local partners in compliance and financial management.
  
• Oversee the monitoring of project cost-share generation, tracking and reporting (as required)
  
• Ensure compliance with local statutes, including, taxation and annual audits, etc.
  
• Identify and assess operational and project risks, implementing strategies to mitigate them
  
• Proactively address compliance issues and work towards solutions in collaboration with the COP and headquarters finance team;
  
• Ensure accurate and timely project financial and contractual information is readily available for the JSI/US team, donor, and project leadership for decision-making.
  
• Coordinate closely with the JSI/US Team to ensure project implementation adheres to all contractual and JSI, USAID and applicable Government of Indonesia policies, procedures and requirements
  
• Ensure cost savings / effectiveness and reasonableness in all allocated expenses for the project
  
• Other duties as assigned.

• Masters degree required in business administration, finance, accounting, or other relevant field. Professional accounting certification preferred.
  
• Minimum 10 years of work experience at a senior level finance and operations position with an international organization working with USAID on large scale, complex projects ($20 million USD).
  
• Advanced knowledge and experience with accounting software QuickBooks.
  
• Demonstrated knowledge, skills, and experience in accounting, financial planning and management, and procurement, among other management support areas/functions, as required.
  
• Experience in developing and managing a donor funded grants program.
  
• Demonstrated supervisory experience.
  
• Excellent interpersonal and communication skills.
  
• Excellent organizational skills and attention to detail are required.
  
• Previous experience in the implementation of health or development programs in Indonesia and/or the Southeast Asia region is preferred.
  
• Proficient with Online Tools such as Google Workspace (Docs, Sheets, Slides, Meet, Drive), Slack, and Microsoft Office
  
Native/Fluent Bahasa and practical knowledge of English are required.

Salary commensurate with experience.

Interested candidates should submit their resumes and cover letters online.

No phone calls please.
Principals only please.