Project Manager

Reports to: Unit Projects Manager Category: FTE Unit / Division / Department / Section: Projects management Location: Indonesia

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JOB PURPOSE

Directly responsible for leading the successful execution of complex Projects.

KEY ACCOUNTABILITIES

Contract Management:

• Assigned projects Contract management.
• Contract Summary update, approval and distribution.
• Responsible for closure of all contract review comments with an accepted resolution by FPI management.
• Responsible for calculating and reporting potential and actual claims after the contract review activities.
• Responsible for Contract execution activities.

Order to Project Close Out:

• Directly responsible for leading the successful execution of the Project as per the Contract Terms, Department Booklet, Procedures, Processes and Policies and maximizing Client Satisfaction

Claims, Variations & Quotations:

• Identifies and coordinates all project Claims and Variations from the Client and Engineering and from the internal supply chain requirements review
• Controls the documentation and registry of Claims and Variations.
• Communicates Claims of Time and Works to the Client.
• Quotes for all Variations., in collaboration with the Commercial Team.
• Obtains management approval for the execution of additional or varied works.
• Ensures the update of Contract Baseline and Project Plan after the Client approval of Quotations or Claims.
• Follows up the Purchase Order of the approved Claim or Variation.
• Records all LD and back charges claims from Client’s in the claim file.
• Prepares justification debates and reasoning to counter Client claims and closes them most cost effectively with appropriate approvals.

Projects Schedules & Progress Control

• Reviewing and approving the Project schedule during Projects, also including the Field activities if applicable and verifying that all requirements in terms of scope / time are properly addressed.
• Providing input stemming from external sources to the Project scheduler for the Project Plan revision also including scope and timeframe of activities.
• The ‘Supervision Schedule’ is controlled by the Client and Contractor of installation and the PM ensures its embedment to the Project Plan.
• The ‘Installation Schedule’ is reviewed by FSV and the PM/PL.
• Follow up, manage and report on project progress, using the Progress Control Tools.
• Monitoring of the progress and comparing base plan with actual, reporting and escalating delays.
• Providing input stemming from internal sources to the Project scheduler for the Project Plan revision also including scope and timeframe of activities.
• The ‘Training Schedule’ within a project is controlled by the PM/PL.

Internal & External Reporting:

• Agrees with the Client on the contents of the Client Project Report
• Issues Client Project Reports
• Issues Fortnightly Internal Reports to UPRJ

Request For Production

• PM/PL will issue the request by email for the RFP to SSC -PS. His request shall include the necessary documentation.
• PM/PL seeks approval of the priced BOQ from the Client.
• Controls the RFP documentation updates.
• Follows senior management guidelines and the ‘Approval Authority Matrix’ for the approval of RFPs without P.O.

Interfaces management:

• Ensures the effectiveness of communication of FPI internal departments, EDFI and other External parties Interfaces as per the notes of the procedures. Internally the PL/PM handles also the legal and commercial issues.
• The PL/PM is copied all the project correspondence.
• Responsible for following Emails Distribution & Escalation Policy

Minutes of Meetings, Visit Reports & Correspondence

• Represents FPI in project Meetings with external parties
• Plans the Meeting Agenda.
• Reviews, Signs and Communicates the MOM.
• Makes Visit Reports to the Line Organization.
• Reviews others Visit Reports.

Managing Opportunities, Risks, NCRs, and Lessons Learnt:

• Identifying, Communicating and Escalating to the UPRJ and PQM, NCRs and Lessons Learnt according to the procedure
• Controlling assigned project related Issues
• Supporting and verifying execution and Close out of related Improvement Actions
• Providing support in the proper and timely resolution and closure of Client complains
• Maintains the Client Communication record file
• Facilitating the Client satisfaction survey per project
• Providing project key performance indicators inputting the improvement process

Projects Records Management:

• Responsible for creating, maintaining and archiving the project records, as per the procedure.

Projects Document Control

• Setting and communicating the project document control requirements to SSC-DC.
• Verifying and/or Instructing project amendments of the Document Distribution Matrix the Documents Distribution to SSC-DC.
• Communicating SSC-DC the VDRL and MRB Requirements
• Controlling the contents of the VDRL and MRB index.
• Verifying the application of the procedure by SSC-DC and FPI organization.

Project Close Out

• Responsible for communicating to the organization the Project Close Out requirements and expediting the process.
• Responsible for reviewing and executing project specific Contract Project Close Out terms & conditions.

HSE:

• Participate in QHSE audits, incident reporting and review of QHSE performances as required
• Comply with relevant safety, quality and environmental control procedures and instructions
• Use personal protective equipment and safety gear when performing assigned tasks
• Report unsafe acts, incidents or safety violations.

SPAN OF Communication

• Internal: Project Planning, Legal, Sales, Bids & Proposals, VETM, Purchase, SSC, Production, QA/QC, Stores, Delivery, Field Services, and Finance.
• External: Clients, Suppliers, Subcontractors, EDFI & ENOIA

Job relevant information (BOUNDARIES & DECISION-MAKING AUTHORITY)

• According to Work Instruction “Authority Approval Matrix”

Skills

Minimum Qualifications:

• Engineering degree in Mechanical, Civil, Chemical or Industrial
• PMP Certification (a plus)

Minimum Experience:

• Internal candidates hire: 7+ years Project management relevant experience, out of which at least 5 years shall be as an FPI project Leader/Sr Leader
• External candidates hire: PMs from outside will be considered with exceptional CVs with 7+ years of experience preferably in manufacturing industry.

Job-Specific Skills:

• Good inter-personal & Communication skills
• Team player
• Knowledge of Contractual terms and conditions
• Hands-on Project management experience
• Supply Chain Experience
• Piping and/or mechanical Experience
• Knowledge of the Company’s products, processes, accreditations, delivery, installation and quality procedures

COMPETENCIES:

• Project Manager shall be highly competent in:
• Communication skills
• Planning and scheduling skills and use of Microsoft project /Primavera
• Risk Identification and Management
• People Management Skills
• Problem solving ability.
• Negotiation skills
• Ability to analyse data, track & monitor progress and mitigate delays.
• Leadership skills

Education

Engineering degree in Mechanical, Civil, Chemical or Industrial